Property Maintenance Visit Checklist
A complete grounds-maintenance visit checklist for commercial properties — site and crew identity, turf and bed work, full irrigation inspection, a fertilization and chemical-application record, tree and shrub health, hardscape, seasonal tasks, and a deficiency capture with dual sign-off. Print it for the truck, copy it into your own service paperwork, or use it as the walk-through a crew works each visit. Forz runs this same checklist digitally: crews capture task completion, before-and-after photos, and customer signatures from the iOS or Android app offline, pull the scope from a job template, and tie weekly or seasonal visits to a recurring schedule that auto-generates each job.
Property Maintenance Visit Checklist
Landscaping · Checklist
Company: ______________
Date: ______________
Technician: ______________
Property & Service Information
- Property name, account number, and service address
- Property manager or on-site contact name and phone
- Service date, crew arrival time, and crew departure time
- Crew lead name and crew member names on site
- Service frequency (weekly, biweekly, monthly, seasonal, on-call)
- Visit type (routine maintenance, enhancement, cleanup, irrigation, chemical application)
- Contract or work order / PO reference number
- Weather and ground conditions on arrival (dry, wet, frozen, drought restriction)
- Zones or areas serviced this visit (front entry, parking islands, common areas, retention basin)
Turf & Lawn Care
- Mowing completed at specified cut height for turf species (cool-season vs. warm-season)
- Mower blades sharp; no scalping, ruts, or tire damage to turf
- Clippings mulched, bagged, or dispersed per spec; no clumps left on turf
- String-trimming completed around buildings, signs, posts, fences, and obstacles
- Edging completed along sidewalks, curbs, driveways, and bed lines
- Hard surfaces blown clear — walks, drives, parking lot, entries, patios
- Turf areas inspected for disease, insect damage, grubs, or fungus
- Bare, thin, or worn areas noted for overseeding or sod repair
- Mowing height (inches) recorded and direction/pattern alternated from prior visit
- Weeds in turf identified (broadleaf, crabgrass, sedge) and treatment recommended
Planting Beds & Ornamentals
- Beds hand-weeded or spot-treated; weed pressure noted by area
- Mulch depth checked (commonly 2 to 3 inches) and refreshed where thin
- Mulch pulled back from trunks and stems to prevent rot and pests
- Shrubs and hedges pruned to shape; deadwood and crossing branches removed
- Spent blooms deadheaded and ornamental grasses cut back per season
- Bed edges re-cut and defined; bed lines clean against turf
- Annual / perennial color beds inspected, watered, and replaced as needed
- Plant material inspected for insects, disease, drought stress, or winter kill
- Debris, leaves, and litter removed from beds and ground cover
Irrigation System Inspection
- Controller powered, time and date correct, and program / schedule verified
- Controller fault codes, alarms, or non-responsive zones noted
- Each zone run and observed for coverage, throw, and even distribution
- Spray and rotor heads checked for pop-up action, clogging, and correct nozzle
- Broken, tilted, sunken, or misaligned heads flagged for repair
- Leaks, geysers, dry spots, or overspray onto hardscape identified by zone
- Static / operating pressure measured (commonly 40 to 65 PSI) and recorded
- Backflow preventer inspected for leaks and damage; annual test status noted
- Rain / freeze sensor and master valve operation verified
- Drip / micro zones checked for emitter flow and line damage
- Seasonal status performed (spring start-up, mid-season audit, or fall winterization / blow-out)
- Controller seasonal adjust (percentage) set for current weather demand
Fertilization & Chemical Application Record
- Application type (fertilizer, pre-emergent, post-emergent herbicide, fungicide, insecticide, lime)
- Product trade name and manufacturer
- EPA registration number (from product label) for each pesticide applied
- Application rate / dosage per 1,000 sq ft or per acre
- Total amount of product applied and area treated (sq ft or acres) by zone
- Target pest, weed, or nutrient deficiency addressed
- Applicator name and certification / license number
- Start and finish time of application
- Air temperature, wind speed, and wind direction at time of application
- Re-entry interval (REI) posted and customer notification provided
- Granular spreader or sprayer calibration verified before application
- Watered-in / irrigation instructions left with customer
Trees & Shrubs
- Trees inspected for dead, hanging, or storm-damaged limbs
- Low or sight-line-blocking branches noted for pruning (clearance over walks and drives)
- Trunk damage, girdling roots, or mower / trimmer wounds noted
- Signs of pest, borer, scale, canker, or disease recorded by species
- Tree rings / mulch wells maintained and weed-free
- Staking, guying, and tree wraps checked and adjusted
- Drought stress, wilt, or chlorosis noted with recommended action
Hardscape & Site Condition
- Walkways, parking lot, and entries free of debris, weeds, and trip hazards
- Curbs, expansion joints, and bed edges treated or hand-pulled for weeds
- Drains, catch basins, and swales clear of leaves and debris
- Site amenities checked (benches, bollards, signage, planters, trash receptacles)
- Standing water, erosion, or settling noted by location
- Trash and litter removed from all serviced areas
- Lighting, fences, and irrigation boxes observed for damage
Seasonal & Recurring Tasks
- Spring: bed cleanup, pre-emergent applied, mulch installed, irrigation activated
- Summer: mowing height raised for heat, irrigation audited, color rotated
- Fall: leaf removal, fall fertilization, perennial cutback, bulb installation
- Winter: irrigation winterized, dormant pruning, salt / ice damage monitored
- Aeration and overseeding completed and dated (if scheduled)
- Snow / ice management trigger, if contracted, noted
Deficiencies, Results & Sign-Off
- Scope of work for this visit completed in full, partial, or rescheduled (state reason)
- Open deficiencies and safety concerns noted with location and photo reference
- Recommended enhancements or repairs (irrigation, plant replacement, drainage) with priority
- Proposed follow-up work; mark each item approved or declined by property contact
- Materials used this visit (mulch yards, plants, product quantities)
- Next scheduled service date and crew notes for return visit
- Property contact printed name, signature, and date (work reviewed and accepted)
- Crew lead printed name, signature, applicator license number (if applied), and date
- Office review / work order or invoice number
Technician signature
Customer / owner signature
Mow heights, mulch depths (commonly 2 to 3 inches), and irrigation pressures (commonly 40 to 65 PSI) shown here are widely cited starting points — adjust to the turf species, plant material, soil, slope, and equipment on the specific property. Chemical-application recordkeeping is regulated: certified applicators of restricted-use pesticides are typically required to record at least the product, EPA registration number, total amount, rate, area treated, date, and applicator, with recording and retention deadlines set by federal and state rules, while many states require additional records (target pest, environmental conditions, license numbers) for ALL pesticides applied and set their own retention periods. Recording timeframes and retention periods vary by jurisdiction — confirm them with your state lead agency. Only properly certified and licensed applicators may apply restricted-use pesticides. Editions and locally adopted amendments vary; verify scope and frequencies with your AHJ and the adopted edition. This template is a starting point, not the standard, and does not replace inspection, testing, or applications performed by qualified, licensed personnel.
Stop filling out paper forms
This same checklist lives in the Forz mobile app — with photo documentation, digital signatures, automatic certificates, and recurring schedules so the next one books itself.
See how digital inspections work →Run inspections without the paperwork
Forz turns checklists like this one into mobile workflows — completed in the field, documented with photos, and filed automatically.